Receiving payments
Receiving payments from your teams and anglers
How do I receive a payment for a registering team or angler?
The first thing you'll need to do before anything else is set up registration fees for your teams and anglers.
With your registration fees enabled, you can now receive payments in your online registration forms automatically and manually with in-person payments. This document will help you understand how to manually receive and process a payment in-person from your teams and anglers.
Receiving a payment from a team or angler:
- Click the name or the team or angler you're receiving a payment for from the Tournament Setup page.
- In the box that appears, you can optionally review any past payments by clicking the
Team Payments
tab. - Click the Receive Payment button.
-
A window will pop up with the amount due for the team or angler based on the registration fee calculation. In this example, we'll receive a payment for the team All In:
Image 1: An info window appears on the
Tournament Setup
page after a team name is clicked. -
Their team registration fee is
$450
, which includes a$250
base registration cost for team,$150
for being in the Pro division, and$50
for the optional calcutta. Additionally there is a flat$100
fee for each angler. You can see a breakdown of each registration fee by clicking the small arrow next to the team or angler name:Image 2: TheReceive Payment
window for a particular team with the ability to select a payment method and send out an email receipt. -
You can remove any single line item from this payment by clicking the button in that row.
If a team or angler is paying a partial amount, you can click the amount due in the line item (any amount with dashed underline) and that amount can be changed to the amount you'll be receiving and an "amount still owed" will appear next to that line item for later processing.
This feature is great for breaking payments up into different payment types (cash, check, credit card, etc.).
In the following example image, we're receiving a check from the captain of the boat for his own individual registration of$100
and a payment just for the base registration cost of the team of$250
:Image 3: Click theX
button on each row to remove any line items from theReceive Payment
window. Click the amount due on each row to modify it for partial payments. -
If you need to add any additional charges (e.g. tickets, merchandise, extra angler fees), click on the Add a new item link in the window to include it.
You can add a completely custom item, or choose one from the list of products in your product inventory, when you click into the "Custom item" box:
Image 4: Add custom items in the
Receive Payment
window by clicking theAdd a new item
link. -
Once you're ready with the total charges to process, you can add an email address to the "Send e-mail receipt to" box if one wasn't already pulled in from the team or angler profile. You can also click the little gray
x
in that box if you don't want to send out a receipt. Then, click the Process Payment button to save the payment.Image 5: When a transaction is successfully processed in theReceive Payment
window, you'll get a chance to print a receipt or receive another payment if needed. -
If you ever need to go back and print another receipt, or delete a payment for any reason, you can search for the payment under the
Payment Transactions
section.
How do I add a processing fee to my payments?
In-person payments: You can add a fixed-amount or percentage-based processing fee to your in-person payments by modifying the Processing Fee setting under the Payments tab of your main tournament settings.Online payments: For your online registration forms, you can add a processing fee by modifying the Processing Fee setting under the Payments tab of your Team or Individual Registration Form component.
In-person payments (alternative method): You can also add a fixed-amount or percentage-based processing fee to your in-person payments by adding it to your product inventory. For a fixed-amount processing fee, just enter "Processing fee" as the product name and the amount of the fee in the base price and use any product SKU#. For a percentage-based processing fee, enter the SKU#
PROCFEE-%
(replace the "%" character with the percentage amount, e.g. PROCFEE-5 for a 5% fee), use "Processing fee" as the product name, and 0.00
as the base price.
Make sure to enter your percentage-based processing fee as the last custom item to ensure it calculates against the final total and not just a portion of it.